Administrative Coordinator, Part Time Days

Administrative Coordinator – Perioperative Services (Operating Room)

UChicago Medicine | Chicago, IL (Onsite)

Join a Leading Academic Healthcare System

Take your career to the next level with UChicago Medicine—where innovation, collaboration, and excellence drive everything we do. As an Administrative Coordinator supporting our Perioperative (OR) Services, you’ll play a vital role in ensuring seamless operations within a fast-paced, high-acuity healthcare environment. As an Administrative Coordinator, you will organize and manage the non-clinical operations of the Care Center under the direction of Perioperative Leadership. This role requires strong organizational skills, critical thinking, decision-making ability, and the capacity to communicate effectively across all levels of hospital staff.

 This is an ideal opportunity for a highly organized, detail-oriented professional who thrives in healthcare administration, operations coordination, and workforce management.

 Key Responsibilities:

Operational & Administrative Coordination

• Manage personnel records, employee data, and confidential HR documentation
• Process employee changes (transfers, onboarding, demographic updates, SARFs)
• Maintain accurate timekeeping, attendance, and payroll records
• Support departmental audits and reporting functions (CQI, compliance, metrics)

Payroll, Scheduling & Workforce Support

• Coordinate and process biweekly payroll, identifying discrepancies and resolving issues
• Track and manage attendance, tardiness, and workforce data
• Assist in budget monitoring and financial tracking within guidelines

Training, Compliance & Education

• Coordinate mandatory training programs (CPR, TB, licensure, competencies)
• Track and report on compliance metrics and deficiencies
• Schedule and organize in-service training sessions, ensuring readiness of materials and equipment

Communication & Team Collaboration

• Serve as a key liaison between physicians, leadership, and clinical/non-clinical staff
• Coordinate meetings, communications, and departmental updates
• Prepare reports, presentations, meeting minutes, and correspondence
• Foster a culture of service excellence, respect, and adaptability

Continuous Improvement & Operations Support

• Identify workflow challenges and implement process improvements
• Support development of policies and procedures
• Ensure compliance with hospital standards and regulatory requirements
• Participate in staff meetings and operational initiatives

Qualifications:

• College coursework in Business Administration, Healthcare Administration, or related field
• Minimum 3+ years of administrative or operations experience (healthcare preferred)

Core Competencies

• Strong organizational, multitasking, and problem-solving skills
• Ability to thrive in a fast-paced, high-demand healthcare environment
• High level of confidentiality and discretion
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel)

Preferred Experience

• Experience with Epic, Optime, Kronos, SharePoint
• Background in healthcare operations, HR coordination, or payroll processing

Work Environment

• Based onsite in Chicago, IL (Chicagoland area required)
• Work setting includes Operating Room Command Center and Perioperative Leadership offices
• Regular use of healthcare systems, computers, and communication tools
• Occasional travel may be required

In this role, we anticipate that you will generally work approximately 24 hours per week. We anticipate that you will generally be scheduled to work the Day shift, from approximately 7am to 7pm  and will not be scheduled for on-call shifts. We anticipate you will be scheduled to work 100% at the Hyde Park Campus. The days of the week that you are scheduled will not vary depending on the week, but we anticipate that you will be scheduled to work on weekends (Saturday and Sunday) every week.

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.