Administrative Assistant II, Center for Advanced Care - Full-Time, Days

Join a world-class academic healthcare system, UChicago Medicine, as an Administrative Assistant II in the Center for Advanced Practice.

In this role as an Administrative Assistant II, you will serve as a liaison between the Medical Staff Office (MSO), APP new hires, and APP leadership to ensure seamless coordination of onboarding, credentialing, privileging, and ongoing communication needs. You will also be responsible for managing the calendar for the Center for Advanced Practice (CAP) leadership, including scheduling meetings, coordinating availability, and proactively resolving scheduling conflicts, and provide administrative support to the APP Executive Council and the Medical Director for APP Education, including booking rooms, coordinating meeting logistics, maintaining agendas, preparing materials, and tracking meeting follow-up actions. You will also update, maintain, and manage data files related to onboarding, credentialing, scheduling, education programs, and operational workflows; ensure accuracy, organization, and timely distribution of information to appropriate stakeholders, and coordinate operational needs for APP education and leadership activities, such as ordering supplies, maintaining inventories, processing administrative requests, and supporting special projects.

Essential Job Functions

• Communicating with Patients and Customers
• Adjusting to Patient and Customer Needs
• Respecting One Another
• Maintaining an Appropriate Environment
• Answering phone calls for the department and relaying accurate messages with a high degree of poise and tact.
• Complete a wide variety of word processing/spreadsheet tasks in final form, which are often confidential in nature and may require detailed proof reading and/or grammatical changes for accuracy.
• Processes on call forms for the Directors.
• Assist in ordering office supplies for the office.
• Continue self-development and ongoing education as required by the Hospitals and the needs of the department
• Sorting the department mail for IS Darien.
• Coordinate group meetings as requested by Directors.
• Other duties as assigned by the directors.

Qualifications

• High school diploma required; associate degree.
• Minimum four years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting
• Strong written and verbal communication skills required including use of spreadsheet software such as MS Excel.
• Ability to plan, organize and work on various tasks concurrently, must be able to independently prioritize multiple tasks in a professional manner.
• Ability to independently and professionally interact with customers, internal and external to the Hospitals; strong interpersonal skills required.

Position Details

• Job Type/FTE: Full-time
• Shift: Day, Monday – Friday, 8a.m-5pm
• Unit/Department: Center for Advanced Care 
• CBA Code: Non-Union 

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.