UHI Program Coordinator, Full-Time Days

Be a part of a world-class academic healthcare system at UChicago Medicine as a UHI Coordinator.

The UHI Coordinator provides cross-program coordination and operational support for several UHI initiatives at UChicago Medicine. This role ensures smooth day-to-day operations by handling essential administrative and logistical functions such as ordering office supplies, managing supply chain processes, scheduling and calendar management for program leaders, and coordinating logistics for meetings, trainings, and events. The coordinator also supports care coordination operations, assisting teams with program needs such as patient resource coordination and communication across care teams.

Essential Job Functions:

• Supporting UHI leaders with calendar management and scheduling meetings
• Perform project and departmental administrative activities, including scheduling, coordinating meetings, developing meeting agendas, gathering support materials, and documenting notes
• Ordering supplies for the UHI main office and completing all purchase orders, check requests, and maintaining an organized system to track ongoing progress. Understanding the hospital operating system to expedite and maximize efficiency.
• Helping prepare and print program materials, patient education packets, or outreach supplies for community events
• Helping coordinate patient supplies as needed, and auditing program expenditures aligned with patient support funds
• Supporting general operations for care coordination program
  
  

Qualifications:

• 3+ years’ experience in administrative, project, or program management support or related experience
• Excellent verbal and written communication skills
• Excellent organizational skills
• Competence using Microsoft Excel, Word, and PowerPoint is required.

Leadership Expectations (for all management and director/executive director positions):

E4 Leadership (Equity, Engage, Evolve, Excel) is a patient-centered management system that empowers teams to improve on a daily basis. This is done through daily readiness huddles, real time process monitoring, performance review huddles and structured problem solving. E4 Leadership is an evolving system where leaders work together to cultivate a culture of equity and continuous improvement that enables

• Each person to realize their full potential for contribution
• The organization to achieve high performance outcomes
• System-wide integration, coordination and seamless execution
• Clear focus on exceptional, equitable patient care and experiences.

As part of the leadership team, this position will be instrumental in reinforcing and sustaining UCM’s E4 Leadership Culture.

Position Details

• Job Type- Full time
• Shift: Days
• Work Location: Hyde Park
• Unit/Department: Administrative
• CBA Code: Non-union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.