Administrative Assistant III

Be a part of a world-class academic health-care system at UChicago Medicine as an Administrative Assistant III in the Security Department.

The Security Department seeks a seasoned professional - Administrative Assistant III to proactively resolve administrative related issues as well as specially assigned projects.

Job Summary

In this role, the Administrative Assistant III is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues for areas reporting to the Security Department, as well as specially assigned projects.  May be required to work on various tasks concurrently with the need to prioritize work as dictated by management needs.  May work independently or as part of the administrative support team.

Essential Job Functions

• Schedule meetings as requested with multiple individuals, particularly senior level leaders.
• Creates presentations related to assigned projects.
• Completes all purchase orders, check requests and maintains an organized system to track ongoing progress. Understands hospital operating system to expedite and maximize efficiency.
• Processing of invoices and monthly accounting reports. Prepares and update reports and upholds confidentiality regarding financial information.
• Orders supplies, maintains form and inventory per office needs.
• Prepares spreadsheets and reports as specified and organizes copies and prepares materials for meetings.
• Maintains strict confidentiality on all issues related to the position, meets deadlines with professionalism and work independently.
• Process payroll
• Enter IT & Access related requests on behalf of areas of responsibility
• Maintain Dept employee files in accordance with accrediting body & compliance requirements
• Assist leadership with facilitating onboarding and new employee orientation to dept(s).
• Perform other duties as assigned

Required Qualifications

• A high school diploma or equivalent from an accredited academic body is required.
• Five (5) or more years of administrative or secretarial experience is required.
• Strong written and verbal communication skills required.
• Ability to use personal computers and select software applications; particularly the use of spreadsheet software is required (Microsoft office Suite- Excel PowerPoint and Visio).
• Must be able to plan, organize and work on various tasks concurrently; must be able to independently prioritize multiple tasks in a professional manner.
• Must be able to interact with customers independently and professionally, both internal and external to the Hospitals; strong interpersonal skills required.

Preferred Qualifications

• A completed Associates degree in a business or healthcare field is preferred.
• Experience working in a healthcare setting is preferred

Position Details

• Job Type/FTE: Full-Time (1.00) ; 8-hour shifts
• Shift:  Days- Hyde Park location 
  
• Unit/Department: Security Department
• CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.