IT Project Manager

Join one of the nation’s most comprehensive academic medical centers, UChicago Medicine, as an IT Project Manager. This position will be primarily a work-from-home opportunity with the requirement to come onsite as needed. You will need to be based in the greater Chicagoland area.       

The IT Project Manager manages low to medium sized projects with low to moderate levels of complexity and risk and drives project to deliver on time, on budget, within scope and with a high degree of quality. The IT Project Manager Interacts daily with project team members, suppliers and front line and middle management as project stakeholders and understands and leverages project management processes, tools and techniques to drive successful project completion. Also, possesses an understanding of clinical and business operations for multiple departments and/or service lines and consistently demonstrates a proactive, heightened sense of urgency to drive projects to successful outcomes and value realization. This position manages all project risks, action items, status reporting, scope and schedule, financial and budget establishment and reporting, meeting facilitation, vendor engagement, change management, and project resources. Also, understands the overall role of project and portfolio governance. 

Essential Job Functions   

• Effectively and proactively participates and contributes to the IT Discovery phase of projects 

• Plans, creates, and manages all components of the initiation phase including but not limited to project kickoff, stakeholder identification and analysis, risk assessment, schedule creation, budget creation, and resource identification 

• Effectively initiates and plans projects 

• Effectively defines project phases and milestones 

• Develops detailed project Work Breakdown Structure (WBS) 

• Staffs the project team with assigned resources 

• Ensures that vendor and partner sourcing are well planned and executed 

• Develops project budgets 

• Understands and updates the project business case 

• Understands the vendor contracting processes and participates in the negotiation of contracts for goods and services 

• Manages the project team to complete all tasks in the Work Breakdown Structure 

• Consistently demonstrates keen fiscal stewardship 

• Proactively drives for results, value and outcomes 

• Demonstrates a consistent heightened sense of urgency and energizes project team through example 

• Leads effective project governance 

• Effectively manages all project resources, including partners, suppliers and vendors 

• Is a “hands on” project manager, and present on site for project cutovers to production 

• Consistently builds valued relationships, enabling on-going and effective partnerships to achieve project objectives 

• Manages project work to design, build, and test the solution or system 

• Leads by example and effectively leverages virtual meeting tools, by actively participating in all meetings, including turning camera on during project team meetings 

• Identifies the right level and intensity of organizational and people change management required for successful change adoption and engages the IT Office of Change Management as needed to execute all required OCM tasks 

• Manages all components and deliverables of project execution including solution design, implementation, test planning and execution, training planning and execution, cutover and go-live 

• Is onsite and provide hands-on, proactive project management communication for all business administration, clinical and facility project go lives 

• Diligently manages and controls project scope 

• Applies the project management “triple constraint” when appropriate 

• Manages all aspects of supplier contract and work 

• Lead project governance formation and execution 

• Clearly communicates project updates, issues, risks, mitigation plans (including “who/what/when”), decisions, milestone completion and overall project health by leveraging a single slide project dashboard 

• Proactively communicates in a timely and effective manner with all project stakeholders 

• Facilitates meetings to successful outcomes and understands how to gather information and conduct analysis to gain a full understanding of issues and problems, including root cause identification 

• Performs consistent, diligent and focused risk management, including identifying all project issues and risks, develops effective mitigation steps, actions and plans and aggressively manages mitigation steps, actions and plans 

• Effectively escalates issues and risks 

• Anticipates potential functionality / system problems based on experience and takes proactive action to address them 

• Captures and distributes project team meeting minutes in a timely manner 

• Forecasts project budget actual spends 

• Exercises keen financial stewardship to aggressively drive down project costs 

• Identifies and champions opportunities to deliver higher project value 

• Identifies differences or disagreements among business and technology stakeholders; facilitates involvement, collaboration, and communication to resolve issues quickly 

• Uses judgment to involve other senior team members when navigating difficult stakeholder issues 

• Partners with stakeholders up to the Executive Director level to support their decision-making processes; challenges thinking to ensure accountability and good stewardship 

• Builds and sustains strong working relationships with IT vendors 

• Provides tactful, honest, balanced feedback to peers and customers 

• Coaches and mentors others on project skills to build self-sufficiency 

• Manages all components of project closure including production turnover, lessons learned, and overall close out 

Required Qualifications  

• Project Management Institute (PMI) Project Management Professional (PMP) certification 

• Two plus years previous external Information Technology Project Manager experience or 2 years previous Project Coordinator in the UCM IT PMO with a consistent track record of performing at an Exceeds level  

• Bachelor’s degree in technical, business, or healthcare field  

• Experience in supplier contracting and management  

• Healthcare IT industry or consulting experience 

• Strong knowledge of multiple healthcare systems, technologies, and platforms 

• Multiple project management methodologies and software development cycles (Waterfall/Kanban/Agile) 

• Familiarity with project portfolio management tool such as ServiceNow 

• Proficiency in use of project management and knowledge worker tools, including Microsoft Outlook, Project, Word, Excel, Vision and PowerPoint 

• Financial acumen 

Position Details  

• Job Type/FTE: Full-time  

• Shift: Day  

• Location: Hyde Park    

• Department: IT Business Office  

• CBA Code: Non-Union  

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.