Be a part of a world-class academic healthcare system at UChicago Medicine as an Administrative Assistant II.

In this role, the Administrative Assistant II is responsible for proactively and with minimal supervision identifying, addressing, and resolving administrative and related issues, as well as specially assigned projects.  May be required to work on various tasks concurrently with the need to prioritize work as dictated by management needs.  May work independently or as part of the administrative support team.

Essential Job Functions:

• Understand basic patient issues to direct patient calls to appropriate area(s) for response or take necessary information in a message format.
• Answering phone calls for the department and relaying accurate messages with a high degree of poise and tact.
• Complete a wide variety of word processing/spreadsheet tasks in final form, which are often confidential in nature and may require detailed proof reading and/or grammatical changes for accuracy.
• Processes on call forms for the Directors.
• Process monthly absence reports for all employees reporting to the directors. Keeping copies for our records.
• Processing PAF changes when necessary and keeping the employee files in order.
• Order beverage supplies for the office monthly and putting stock supplies in each station weekly.
• Assist in ordering office supplies for the office.
• Sorting the department mail.
• Continue self-development and ongoing education as required by the Hospitals and the needs of the department.
• Coordinate group meetings as requested by directors.
• Make travel arrangements for staff and directors.
• Assist the off-site manager as needed
• Other duties as assigned by the directors.

Qualifications:

• High school diploma required, associate degree.
• Minimum four years of increasingly responsible administrative or secretarial experience, preferably in a complex healthcare or industrial setting.
• Strong written and verbal communication skills required including use of spreadsheet software such as MS Excel.
• Must be able to plan, organize and work on various tasks concurrently, must be able to independently prioritize multiple tasks in a professional manner.
• Must be able to independently and professionally interact with customers, internal and external to the Hospitals; strong interpersonal skills required.

Position Details:

• Job Type/FTE: Full Time (1.0 FTE)
• Shift: Days – 8-Hour Shift - ON-SITE
• Unit/Department: Clinical Practice and Research- Hyde Park
• Work Location- Hyde Park
• CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities.

UChicago Medicine is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

Must comply with UChicago Medicine’s COVID-19 Vaccination requirement as a condition of employment. If you have already received the vaccination, you must provide proof as part of the pre-employment process. This is in addition to your compliance with the Flu Vaccination requirement as well. Medical and religious exemptions will be considered consistent with applicable law. Lastly, a pre-employment physical, drug screening, and background check are also required for all employees prior to hire.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits.  The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine.