• Accounts Payable Processesor (Finance-Operations)

    Requisition Post Information* : Posted Date 2 weeks ago(2 weeks ago)
    Job ID
    2018-13397
    Benefits Eligible
    Yes
    Shift
    Day
    Type
    Full-Time Regular
    CBA Code
    743 Clerical
  • Job Description

    Bring Your Passion to the Forefront:

    Accounts Payable Processor  (Purchasing/ Invoice Clerk, Senior)

    Area:  Finance-Operations

     

    Join one of the nation’s most comprehensive academic medical centers, UChicago Medicine.  The Finance Operations Department seeks a full-time Purchasing Invoice Clerk, Senior will process invoices/and or check requests for payment.

     

    Job Summary

     

    In this role, reporting to the Accounts Payable Manager, the Purchasing Invoice Clerk Senior is responsible for the processing of invoices and/or check requests for payment in a timely manner, including all research necessary to ensure accuracy and adherence to applicable Hospitals' policies.

     

    Essential Job Functions and Responsibilities 

    • Receive and organize invoices and/or check requests for payment. Process invoices and/or check requests for payment in accordance with established payment procedures within 5 days of receiving all required documentation.
    • Ensure that all necessary paperwork is available to authorize payment, including appropriate signatures on check requests and existence of Purchase Order and Receiving Report for invoices (some exceptions may apply).
    • Receive inquiries from vendors and hospitals departments and respond to same within 24 hours, performing research when necessary.
    • Write-up paperwork necessary for data entry of check requests and/or invoices to be paid. Keep desk inventory well organized and enter summary of outstanding check requests and/or invoices in computer at monthend and/or as required by supervisor. Review vendor statements to determine status of vendor relationship and to confirm AP accruals. Data entry as needed during busy cycles, such as year-end. 

    You'll thrive in this position if you:  

    • Strengthen Collaboration – you put the organizations interests and customer needs ahead of your own. You identify and create effective working collaborations with others; establish good interpersonal relationships by helping people feel valued, appreciated, and offer support. You present sound reasons and recommendations that link to the needs of those impacted; obtain agreement to support ideas; leverage win-win solutions to ensure others take action.
    • Create Value – you gathers insights into what creates value; promote ongoing evaluation of the patient and customer circumstances, expectations and needs. You determine the processes, systems and behaviors that directly impact how the patient and customer feel. You proactively improve, through one’s role, the patient and customer experience; consistently positions the value of UCMC so the patient and customer recommend us to their family, friends and community.
    • Deliver Results – you identify issues, problems and opportunities; proactively recognize the need for improvement. You work with others to develop a sense of common purpose; understand different perspectives on issues; gathers and examines information available. You generate alternatives - Create relevant options, including financial and resource implications, for addressing problems and opportunities. You select appropriate action - Formulate clear decision criteria; evaluates options by considering implications and consequences; chooses an effective option. You commit to implementation and work with a sense of urgency and a bias for action to implement the decision

    Qualifications 

    • High school diploma or equivalent.
    • Understanding of University of Chicago Hospitals invoice processing procedures preferred.
    • Good analytical, problem solving skills combined with the ability to process information and make decisions independently.
    • Excellent knowledge of basic math functions-particularly in the use of recalculation of unit prices and units of measure, the calculation of price variances using percentages, and the maintenance of productivity worksheets.           
    • Good phone communication skills required to deal with vendors and other Hospitals' departments.
    • Ability to organize and file large amounts of documents, and to work well in a high pressure, fast-paced environment.
    • Efficiency in use of 10-key calculator preferred.
    • Typing required-minimum 25 words per minute
    • Mastery of Microsoft Office programs (Word, Excel, PowePoint)
    • Preferred -Oracle E-Business Suite _Accounts Payable

    Why Join Us

    We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, The University of Chicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion

    ________

    Bring your career to the next level at a hospital that is thriving; from patient satisfaction to employee engagement, we are at the Forefront of Medicine. Take advantage of all we have to offer and #BringYourPassiontotheForefront,

    University of Chicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: www.uchospitals.edu/jobs 

    The University of Chicago Medical Center is an equal opportunity employer.  We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics

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